08/19/19 MEETING AGENDA

VILLAGE BOARD MEETING

August 19th, 2019

7:00 pm

 

 

1.       Call to Order

2.       Pledge of Allegiance

3.       Roll Call

 

4.       Public Participation

          A.  Representative from Farnsworth Group re: Dollar General

 

5.       Treasurers Report July 2019

6.       Zoning Report July 2019

 

7.       Minutes from the 08/05/19 Meeting

8.       Approval of Bills for Payment

 

9.       Old Business

          A.  Trailer next to David Hudspeth

          B.  Vote on Animal Control Contract

          C.  Set date for 1st meeting in September

                            

10.     New Business

A.  Citizen of the Year Selection

B.   Vote on dumpster for Labor Day

C.  Vote on tree removal by Jerry Cottingham’s house

 

 

11.     Committee Reports

 

12.     Information from Clerk and/or Treasurer

         

13.     Next Board Meeting TBA , 2019 at 7:00 pm

 

14.     Adjournment

 

 

SEWER PROJECT UPDATE AS OF 08/05/19

What We Accomplished in the Past Two Weeks

  • Review the preliminary layout of the collection system and pump station.

  • Incorporate internal review comments.

  • Update cost estimates.

  • Addressed USDA state engineer’s comments on the WWTF pre-procurement.

  • Spent two days at Town Hall meeting with citizens and addressing questions regarding the survey.

  • Corresponded with USDA regarding the status of their review.

  • Corresponded with IEPA regarding the status of their review.

 

What We Will Accomplish in the Next Two Weeks

  • Incorporate internal review comments.

  • Submit the preliminary collection system and pump station plans to the USDA state engineer.

    • Preliminary Plans

    • Outline Specifications

    • Revised Opinion of Probable Cost

 

Scope Changes to Date

  • None

 

Schedule/Deliverable Status

  • On schedule.

  • Preliminary Design Phase (Due 10/11/2019)

    • Survey – expected 6/10

    • Geotechnical – expected 6/10

    • Preliminary Design submittal – expected 8/9

  • Final Design Phase (Due 6/2/2020)

  • Bidding or Negotiation Phase (Due 9/22/20)

  • Construction Phase (Estimated Completion 9/7/2021)

  • Post – Construction Phase (Estimated Completion 10/19/2021)

08/05/19 MEETING AGENDA

VILLAGE BOARD MEETING

August 5th, 2019

7:00 pm

 

 

1.       Call to Order

2.       Pledge of Allegiance

3.       Roll Call

 

4.       Public Participation

 

5.       Kens Report for July 2019

7.       Police Report for July 2019

 

8.       Minutes from the 07/15/2019 Meeting

9.       Approval of Bills for Payment

 

10.     Old Business

          A.  Discussion and vote on StreetFest

          B. 

                   

                   

11.     New Business

          A.  Vote on tree removal at park

          B.  David Hudspeth/Trailer

          C.  Discussion on sewer ordinance

          D.  Water tower offers – Trustee Heavner

          E.  Dumpster Location for Labor Day – Trustee VanCleve

 

         

12.     Committee Reports

 

13.     Information from Clerk and/or Treasurer

         

14.     Next Board Meeting – July 19th, 2019 at 7:00 pm

 

15.     Adjournment

 

SEWER PROJECT UPDATE AS OF 07/19/19

What We Accomplished in the Past Two Weeks

  • Directed the surveyor to provide data for 3 additional streets.

  • Followed up with the IEPA regarding the approval of the Greenview treatment process.

  • Followed up with the IEPA regarding the review of the antidegradation process.

  • Received initial WWTF preprocurement comments from the USDA state engineer.

  • Responded to the state engineer’s initial comments.

  • Received additional WWTF preprocurement comments from the USDA state engineer.

  • Developed over 30 sheets of sewer plans.

  • Completed the mechanical design of the pump station.

  • Issued letter requesting septic system surveys.

  • Planned “office hours” in the Village to address homeowner questions regarding the survey.

 

What We Will Accomplish in the Next Two Weeks

  • Review the preliminary layout of the collection system and pump station.

  • Incorporate internal review comments.

  • Update cost estimates.

  • Submit the preliminary collection system and pump station plans to the USDA state engineer.

    • Preliminary Plans

    • Outline Specifications

    • Revised Opinion of Probable Cost

  • Address USDA state engineer’s comments on the WWTF preprocurement.

  • Hold “office hours” at the Village to address citizen questions regarding the survey.

 

Scope Changes to Date

  • None

 

Schedule/Deliverable Status

  • On schedule.

  • Preliminary Design Phase (Due 10/11/2019)

    • Survey – expected 6/10

    • Geotechnical – expected 6/10

    • Preliminary Design submittal – expected 8/2

  • Final Design Phase (Due 6/2/2020)

  • Bidding or Negotiation Phase (Due 9/22/20)

  • Construction Phase (Estimated Completion 9/7/2021)

  • Post – Construction Phase (Estimated Completion 10/19/2021)

SEWER PROJECT UPDATE

Just wanted to let everyone know that the letters requesting information from the residents were mailed earlier this week and you should be receiving them shortly. Please take the time to fill out the requested information. Attached is a list of FAQ, and as always if you have any questions please feel to call Village Hall at 217-968-5314.

1.      What is this letter for?

The Village of Greenview is proceeding with a project to install a wastewater collection system (sewers) and a wastewater treatment facility (WWTF) sometimes referred to as a sewage treatment plant. The design engineers are working on the layout of the sewers and need to make sure that every property which will be connected is physically able to do so.

2.      Why do you need information from me?

Woodard & Curran needs to know the location and elevation of the sewer which exits each property. The new collection system must be installed lower in the ground than the pipe which exits the house carrying wastewater; otherwise a small pump will be required for the property. It would be possible to assume that every property had 10 foot basements with the sewer pipe exiting the house from the floor. However, this would likely result in sewers that are deeper than necessary. Digging the trench for the sewers, called excavation, is one of the most costly aspects of sewer installation. Therefore, it is fiscally responsible to design only to the depth that is needed.

3.      What if I don’t own this property?

Letters were sent using the best available information for drinking water customers in the Village of Greenview. If you are a renter and pay the water utility bill directly, there is no way for Woodard & Curran to know that you are not the owner. You have two options. You can give the letter and form to the property owner to complete. Or, you can inform us who the owner of the property is, the property address, and the contact information for the property owner. To contact us, use any of the methods provided in the original letter.

4.      What if I own property that I didn’t receive a letter for?

a.       Please download the letter and form from this website and complete it for the property you own. If you have tenants, consider contacting them to say that you have taken care of it.

b.       Please email sweidenbenner@woodardcurran.com to request a letter and form to complete. If you have tenants, consider contacting them to say that you have taken care of it.

5.      I don’t understand how to fill this out. What should I do?

Woodard & Curran is here to help! Samantha Weidenbenner can usually be reached at 636-223-8062 between 8 am and 5 pm Central Time. If she is not available, please leave a message so she can call you back. If it’s a quick question, we’ll work through it on the phone or over email. If it’s very confusing, we can make an appointment during the office hours when Samantha will be in town. If there are a lot of appointments, additional personnel may be scheduled to be on site.

6.      My situation doesn’t seem to be covered by this Form or FAQ. What should I do?

Please contact Samantha Weidenbenner at 636-223-8062 or sweidenbenner@woodardcurran.com. You may also mail a response using the envelope provided.