10/15/18 MINTUES

GREENVIEW VILLAGE BOARD MINUTES

Of October 15th, 2018

            The Greenview Village Board met for a regular scheduled board meeting on Monday, October 15th, 2018.  President Dan Horn called the meeting to order at 7:00 p.m. and all present participated in the pledge of allegiance.  The roll call indicated that Trustees, Patrick Feagans, Roy Lee, Joseph Wohler, Norman Hofmann, Kevin Curry and Raymond VanCleve were present.  Other village personnel present were Village Zoning Officer Chuck Ranson, Police Chief John Holt, Village Treasurer Jerry Cottingham, and Village Clerk Monica Lynn.

 

 

            Public Participation:

 

Auditors from Estes, Bridgewater & Ogden were present and presented the final audit for the 2017/2018 year. 

 

Don Fontaine with Stone River Group was present and presented electrical aggregation rates for the upcoming year.  Recommended that we go with a 36-month contract with AEP since rates are low.  A motion was made by Trustee Lee and seconded by Trustee Curry to accept a 36-month contract with AEP at a rate of .4987 for the next 3 years.  Approval of the contract was roll called, all present in favor voted aye.  Motion passed.

 

Lindsi Kane – With Greenview High School Eco Club discussed with the board regarding getting a recycling dumpster for the community.  Discussion was had, and the council will investigate where it could be placed and have an answer at the November 5th meeting.

 

Greenview School Superintendent, Ryan Heavner was present discussing the 1% Sales Tax Referendum that will be on April’s ballot and the reasoning behind it and what it would be used for.

 

Mr. Whitcomb was present regarding purchasing the lot at 204 W. Jefferson Street, was advised that the Village would have to publish the intent to sale the property in the paper for 3 weeks before accepting bids on it.  Trustee VanCleve will be getting with the Village attorney to get that published.

 

Jerry Cottingham gave the treasurer’s report for September.  A motion was made by Trustee Lee and seconded by Trustee VanCleve to approve report.  Report approved and filed into record.

 

Chuck Ranson gave the zoning report for September.  A motion was made by Trustee Hofmann and seconded by Trustee Feagans to approve report.  Report approved and filed into record.

 

The minutes from the October 1st, 2018 board meeting were reviewed by each board member.  A motion made by Trustee Curry and seconded by Trustee VanCleve to approve the minutes.  Minutes approved and filed in record.

 

            Income/Expense/Bill Report- The bills were reviewed by each board member.  An addition of a check to Estes, Bridgewater & Ogden for audit was added to the bills.  Approval of the income/expense report with additions was roll called, all present in favor voted aye.   Filed into record.

 

            Old Business-

1.      Discussion was had on the sidewalk around the Memorial Arch needing dirt against the sides.  Trustee Hofmann will be checking into sources to get dirt to fill in.

2.      Discussion was had on placing a time capsule next to the arch.  Trustee Hofmann will be researching ideas for that.

3.      Discussion was had on purchasing “No Soliciting Stickers”.  Trustee Hofmann will be researching pricing for that.

 

New Business-

1.      Discussion was had on renewing the Menard County Animal Control contract.  The contract was for $1913.70 for the year, which was the same price as last year.  A motion was made by Trustee Lee and seconded by Trustee Feagans to accept the contract.  The motion was roll called and all present in favor voted aye.  Contract accepted.

2.      Discussion was had on purchasing new tires for the police squad car.  A bid of $1186.52 was given from Glenn Tuttle Service.  A motion was made by Trustee Curry and seconded by Trustee Feagans to accept the bid.  The motion was roll called and all present in favor voted aye.  Bid accepted.

3.      Discuss was had on replacing a new electrical box in the pump house for the power for the pavilion.  An estimate was given for $995.00 by Montgomery Electric.  A motion was made by Trustee Wohler and seconded by Trustee Lee to accept Montgomery Electric’s bid.  The motion was roll called, all present in favor voted aye.  Bid accepted.

4.      Discussion was had on purchasing a new seat for the village truck.  Trustee Lee will get with the employees to have them get a bid on it.

 

Committee Reports:

 

Trustee VanCleve:  Nothing

 

Trustee Curry:   Nothing

 

Trustee Feagans:  Nothing

 

Trustee Wohler:  Discussion was had on paying Mr. Martin a rental fee for the use of his skidsteer and auger for the playground equipment.  A motion was made by Trustee Curry and seconded by Trustee Lee to pay $150 for rental fees.  The motion was roll called, all present in favor voted aye.  Motion passed.

 

Trustee Lee:  The employees were given a washer/dryer for free and want to hook it up at the building.  Will cost approximately $275 to get that done.  A motion was made by Trustee VanCleve and seconded by Trustee Lee to approve the employees to spend $275 to hook up washer and dryer.  Motion was roll called, all present in favor voted aye.  Motion passed.

 

Trustee Hofmann:  Contacted IML insurance and new playground equipment is now covered with no increase in rates.  Gave update on the installation of the playground and how smoothly it went.  They will now need to have approximately $8000 for the ground cover and so far, have enough for half of it.  The volunteer park committee would like to borrow money from the general fund to finish the project and they will continue to have fund raisers to pay back the money.  A motion was made by Trustee Lee and seconded by Trustee VanCleve to approve loaning the money to the park fund from the general fund.  Motion was roll called, all present in favor voted aye.  Motion passed.

 

President Horn:  President Horn turned in a letter of resignation effective as of 12/31/18.  Discussion was had on the process of filling his position for the final 2-years of his term. 

 

 

Meeting adjourned at 7:55 pm

           

At the conclusion of all business, the announcement of the next meeting was made.  The next meeting will be held on Monday November 5th, 2018 at 7:00 pm.